According to a study recently published by Randstad, 16.2% of employees generally work from home. This is the highest rate in the decade to date. In fact, a year ago the percentage was around 4.8%. The pandemic introduced telework on a widespread basis, which led to legislation that came into force on October 13. However, although this is an increasingly common practice, doubts continue to arise as to what characteristics it should have and in particular how to manage the time control of remote workers. From Grupo SPEC, the leading Spanish technology company specializing in time and access control solutions in Spain, Portugal and Latin America, the most common doubts about how to connect when telecommuting are dispelled.
How to connect when you telecommute?
The adoption of telework in the face of the alarm situation experienced a few months ago has prompted many companies to relax with the control of time. However, the obligation to sign has not disappeared. Moreover, many will find it even more important now that the workers are dispersed and somewhat isolated. The lack of resources or the technical impossibility of knowing at all times where the worker is is not an excuse for not keeping this mastery of time. But how do you sign from home? There are tools in the cloud that allow you to download all the time control information or even solutions to log in from an app on your mobile. Grupo SPEC has the netTime software and the Outside Works application.
If the employee comes to work a little before the appointed time, does he have to log in?
All hours are not counted as actual working time. The law establishes that an agreement or collective agreement between employers and workers must be concluded and determines the start of the worker’s day. For this reason, if the employee has a fixed schedule and, for whatever reason, decides to start his day earlier, he must pool it with the company, in case he leaves earlier or not.
If you telecommute, can you still take a coffee break?
As it happens in the workplace, what must be recorded is the working day which is done daily, that is to say the time of entry and exit. The inspection does not expressly require that interruptions or breaks between the start and end of the day be controlled. That is, if through collective bargaining, the company can organize the recording of the day to include these breaks. What is mandatory is to record the start and end time of the day.
And if overtime is worked, should it be collected?
Yes, they must be calculated. In this sense, it should be borne in mind that saving time on the commute to work, taking fewer breaks to chat with colleagues or being closer to the computer has, in many cases, led to people who end up working more hours than the usual shift indicates. According to a study by Nord VPN Teams, Spaniards work an average of two hours of overtime per day when connecting from home. This same study highlights that when you work from home, the day starts earlier but never ends before. A report, published by ForbesyBloomberg, points out that France is also meeting this average, while in the United States the working day has increased by three hours per day and in Italy the average of eight hours has been maintained.
Can the company install a surveillance camera in the workplace (home)?
It is not possible. Article 20.3 of the workers’ statute stipulates that the employer can implement the necessary security and control measures to ensure compliance with the rules of his company, including the installation of surveillance cameras. Therefore, if the office has surveillance cameras, it is exclusively for security.